Policies

JOB DESCRIPTIONS

Officers take office following the annual conference

All reports and documents from out-going officers and committee chairs should be transferred by the Ohio ACTE Empowerment meeting

All officers and committee chairpersons are encouraged to attend the OATFACS Annual Conference, Ohio ACTE Empowerment meeting and Ohio ACTE Annual conference

PRESIDENT:

Serves for 1 year
Presides at all meeting of the Association
Serve on the Budget Committee
Serve on the Conference Planning Committee
Appoints chairperson to each standing committee and any ad hoc committee
Appoints delegates to Ohio ACTE Delegate Assembly
Appoints delegates to ACTE Delegate Assembly
Attend the Ohio ACTE Board of Directors meeting and conference
Attends ACTE conference and participate in state contact meeting
Represent the Association to the Ohio ACTE Nominating Committee
Serve as delegate to the ACTE
Attends Ohio ACTE Empowerment
Approves contracts on behalf of the Association
Other duties as determined by the Board

PRESIDENT-elect:

Serves for 1 year
Assumes the duties of the president in his/her absence or if office is vacated
Assists the president on Association responsibilities
Serves on the Conference Planning Committee as Co-Chair
Serves on the Nominating Committee
May act as delegate to the ACTE Delegate Assembly
Attends Ohio ACTE conference
Attends Ohio ACTE Empowerment
Attends ACTE conference
Other duties as determined by the Board

Secretary:

Serves for 2 years
Keeps official record of all business of the Association including minutes of the general and executive meetings
Posts minutes to the official OATFACS website
Handles all correspondence of the Association
Serves on the Conference Planning Committee
Other duties as determined by the Board

Treasurer:

Serves for 2 years
Keeps official record of all Association moneys
Provides an updated written financial statement/report for all Executive Board meetings
Makes disbursements of moneys in accordance with the approved budget
Pays NATFACS dues prior to November 1
Submits the fiscal records for audit prior to leaving office
Serves as chair of the Budget Committee
Serves on the Conference and Planning Committee
Other duties as determined by the Board

Immediate Past
President:

Serves 1 year
Acts as resource person for current president
Serves on the Executive Board
Serves as chair of the Nominating Committee
Serves as chair of the Awards Committee
Other duties as determined by the Board

Committee Chair:

Appoints committee members
Establishes committee budget and seeks approval from the Budget Committee
Files a Committee Report at each Executive Board meeting and an
Annual Report at the end of the year
Other duties as determined by the Board

Recognize businesses and other organizations and/or their representatives for interest and concern for Family and Consumer Sciences
Recognize individuals on government for interest and concern for Family and Consumer Sciences
Recognize OATFACS members through nominations for NATFACS and Ohio ACTE awards as described through those guidelines Honor retiring officers Honor members retiring from the teaching profession
Encourage involvement in the Association through recognitions
Send letters of notification to award recipients
Plan award presentation for annual conference
Order and prepare appropriate award items for presentation
Other duties as determined by the Board

Prepares budget for the current year and presents for approval to the
Executive Board by Ohio ACTE Empowerment
Approves all expenditures from the Board, committees or others
Other duties as determined by the Board

Reviews constitution annually for potential changes
Updates Policies and Procedures following each action taken by the
Executive Board
Other duties as determined by the Board

Inform teacher of impending legislation with concise suggestions for appropriate course of action
Work with legislative network developed by ACTE
Sustain the efforts of the Family and consumer Sciences Education
Division to cooperate with AAFCS, FCSEA, and state organizations in the unified promotion of Family and Consumer Sciences
Inform FCS teachers on matters concerning federal, and state legislation with suggestions for an action plan
Urge ALL members to become more politically informed and pro-active
Maintain quarterly contact with state and national legislative members to promote FCS
Assist Awards committee in identifying potential recipients for legislative awards
Attend January legislative seminar sponsored by Ohio ACTE
Send representative to serve as Division Representative to Ohio ACTE legislative luncheon in April
Other duties as determined by the Board

Maintain and increase membership in ACTE, Ohio ACTE, NATFACS and OATFACS through recruitment of new members and retention of current members
Work with Ohio ACTE to maintain membership contact electronically
Increase involvement of members
Promote OATFACS membership/involvement in NATFACS
Create and provide membership brochures and promotions
Contact all Ohio university and college teacher education departments to inform students of membership benefits
Other duties as determined by the Board

Prepares slate of OATFACS officer nominees for elections
Prepares necessary materials for elections held at annual meeting (such as ballots, ballot box, pencils or other voting devices)
Counts votes and presents results to members attending meeting
Other duties as determined by the Board

Work for the improvement of Family and Consumer Sciences programs to include:

a. Relevancy of program: priority family issues, current content, diverse populations

b. Leadership development through integration of FCCLA activities

c. Increase accountability for developing basic skills, thinking skills, and personal qualities in students

d. Increase accountability for teaching students to use resources, work with others, acquire and use information,
understand systems and use technology

e. Promote program teaching methods that are based on current educational research and best practices

Work with other professional organizations, educational groups and business and industry to promote Family and Consumer Sciences Education
Plans and organizes all aspects of annual conference Plans and organizes fall and spring professional development meetings or regular FCS teachers and those in specialized areas
Other duties as determined by the Board

Foster the importance of networking and good public relations to promote Family and Consumer Sciences
Recognize those who have made outstanding professional contributions to Family and Consumer Sciences education
Provide news releases for local newspapers of award recipients
Provide news release form for annual conference participants
Submit notice of award recipients to OATFACS website
Set up and display promotional table and materials at OAFCS conference and OATFACS annual conference
Develop ideas for FCS program marketing for member use
Write letters of appreciation to administrators for the encouragement and support given to OATFACS officers, committee chairpersons and members attending OATFACS, Ohio ACTE and ACTE conferences
Other duties as determined by the Board

Works with Ohio ACTE per established guidelines
Other duties as determined by the Board

Provides state updates at all meetings and professional development sessions
Serves in a consulting role to the Executive Board
Supports professional development opportunities as determined by Executive Board
Serves on the Budget Committee
Serves on Conference Planning Committee
Other duties as determined by the Board